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Our Procedure

How to work with Aurumm Trading

At AURUMM, we are often asked about the methods and equipment used to test and refine gold with precision and care. Our knowledge of the refining process is second to none, understanding the differences between Italian, Turkish, Chinese and Indian systems  is key to know which refineries have employed the latest technology, but also to know the procedures and chemicals used, not only to produce the higest quality of gold, but also to ensure and understand how to minimise and reduce losses of pure gold at the end of the process. The process below provides a simplistic overview of the main refining process used for hundreds of years all over the world.

1
Register on Our Portal (Coming Soon)

Our dedicated client portal is being developed to provide a secure digital environment for registration and transaction management.

  • Sellers will soon be able to create an account, access forms, upload documents, and track the status of their trade in real time.

  • Until the portal launch, registration will be done manually with the assistance of our compliance team.

2
Submit a Full Corporate Offer (FCO)

Once registered, the seller submits a Full Corporate Offer (FCO) detailing the product specifications, quantity, purity, origin, and proposed terms.

The form can be downloaded here Aurumm Trading FCO Template

3
Review and Agree on Terms

Aurumm Trading reviews the FCO. Upon mutual agreement:

  • Both parties align on price, quantity, logistics, and compliance expectations.

  • Agreed terms form the foundation for the formal contract.

4
Complete KYC & AML Documentation

The seller must then fulfill all compliance obligations by:

  • Completing our Know Your Customer (KYC) and Anti-Money Laundering (AML) questionnaires.

  • Uploading required documents such as business licenses, export permits, IDs, and company profiles.

Our compliance team verifies all submissions to ensure adherence to international standards.

5
Sign the Sales and Purchase Agreement (SPA)

Once KYC and AML are approved:

  • Both parties will sign a legally binding Sales and Purchase Agreement (SPA) based on the agreed terms and conditions.

  • This contract governs the entire transaction from shipment to final payment.

6
Prepare Shipment & Upload Documents

The seller prepares the shipment and completes the following steps:

  • Fill out the Packing List detailing the shipment content.

  • Upload the following to the client portal:

    • Air Waybill (AWB)

    • Commercial Invoice

    • Certificate of Origin

    • Assay Report

Once uploaded, Aurumm Trading is automatically notified to initiate the next phase.

7
Shipment Collection by Aurumm Trading

Upon document verification:

  • Aurumm Trading will issue the agreed instrument to the sellers bank

  • Usually Aurumm Trading arranges collection of the shipment directly from the seller’s refinery (in some counties this service is unavailable).

  • The shipment is processed through local customs, with export taxes and refining charges paid by the seller.

  • In specific circumstances Aurumm Trading is able to cover these charges.
8
International Transport & Customs Clearance

Aurumm Trading can agree to cover all costs related to:

  • Air Freight

  • Secure Courier Handling

  • Destination Customs Clearance

The shipment is loaded and flown to the agreed destination.

9
Delivery to Refinery & Assay

After arrival at the destination airport:

  • The shipment clears customs and is delivered directly to the refinery.

  • The material is refined and assayed, and the results are uploaded to the portal for full transparency.

10
Payment to Seller

Once assay results are confirmed:

  • Payment is released to the seller within 72 hours.

  • The transaction is closed and archived with complete documentation available for both parties.